: AFTCA News
: By Piper Huffman, Secretary | Jul 17, 2015
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: The annual meetings of the Amateur Field
: Trial Clubs of American were held at the
: DoubleTree by Hilton hotel the weekend of
: June 25-27.
: AFTCA President Crouse convened the trustees
: meeting the afternoon of June 25 at 1:00
: p.m. and asked for the roll call. The
: following were present: Secretary Piper
: Huffman, President Jim Crouse. Trustees:
: Region 1: Eli Richardson; Region 2: Dr.
: Hunter Wilcox and Regis Linn; Region 3: John
: Ivester and Gary Winall; Region 4: Ray
: Wheeler; Region 5: Sean Derrig and Tony
: King; Region 6: David Williams, Michael
: Shears, and Dr. Fred Corder; Region 7: Dr.
: Buck Neil and Ray Black; Region 8: Gary
: Young and Preston Trimble; Region 9: Harold
: Chadwick; Region 10: Herb Anderson; Region
: 11: Torben Hansen; Region 12: Ric Peterson;
: Region 14: Lou Qualtiere; Region 16: Rick
: Stallings, Larron Copeland and John Milton;
: Region 17: Dr. Pat McInteer and Don
: Beauchamp; Region 19: Frank LaNasa; Trustee
: at Large: Dr. Robert Rankin Bernie Matthys
: of The American Field was present.
: The minutes were read by Secretary Piper
: Huffman. A motion to accept the minutes as
: presented was made, seconded and passed.
: President Crouse called for an hour recess
: for all standing committees to meet and
: discuss their issues. He invited any trustee
: not on a specific committee to join in.
: The meeting was reconvened at approximately
: 2:10 p.m.
: Dr. Hunter Wilcox gave the 20th Century Fund
: report. He enlightened the trustees on some
: background. From 2002 to 2006 the 20th
: Century Fund gave grants to the Continental
: Amateur Field Trial Club and in 2006 began
: giving grant funding to clubs that applied.
: During the time period—2002-2014—a total of
: $199,920 in grants has been awarded to
: various clubs. Dr. Wilcox noted that this is
: an impressive sum and stated this
: information should be shared with fellow
: field trialers making them aware that this
: significant amount of money had been awarded
: for game bird habitat improvement. In recent
: years, contributions to the 20th Century
: Fund have been down considerably.
: Upon the death of Tom Honecker in 2010,
: $3000 was set aside in his honor. Dr. Wilcox
: stated it was time to do something with
: these funds. Dr. Fred Corder and Ray Wheeler
: were asked to prepare a proposal of how best
: to use this money. Dr. Wilcox noted that
: everyone knew Tom Honecker did a lot for
: this organization and field trials.
: The 20th Century Fund committee voted to
: make a one-time contribution of $500 in
: honor of the late Don Frigo to the Hullett
: Provincial Wildlife Area in Ontario, Canada
: where Mr. Frigo was deeply involved.
: Seventeen clubs were awarded grant money for
: a total of $18,500, plus the $500.00 in
: honor of Don Frigo for a total of $19,000 in
: grants for 2015.
: The grant monies were awarded as follows:
: Kentucky Field Trial Association, $1000;
: Continental Amateur Field Trial Club, $1000;
: Russell County Field Trial Club, $1000;
: Holler Point Field Trial Club, $500;
: Stranger Creek Field Trial Club, $500; Field
: Trial Sportsmen’s Association, $2000;
: Georgia Field Trial Association, $1000;
: Hidden Valley Field Trial Club, $1000;
: Virginia Amateur Field Trial Club, $2000;
: Ohio Valley Field Trial Circuit, $1000;
: Cahaba Bend Field Trial Club, $2000; Cedar
: Valley Field Trial Club, $1000; Kansas
: Hunting Dog Club, $500; North Carolina Field
: Trial Association, $2000; Oak Ridge Pointing
: Dog Club, $500; Northwest Field Trial
: Association, $1000; Hawkeye Brittany Club,
: $500; Region 13, in memory of Don Frigo,
: Frank LaNasa presented the insurance report.
: The AFTCA has five separate policies in
: force. No changes in coverage to be consider
: at this time.
: Torben Hansen presented the website report.
: He stressed how important the website is to
: this organization. Progress has been made,
: but there are many areas still in need of
: improvement. Mr. Hansen stated Peacock, the
: company under contract, is simply not
: working out for the website development and
: it’s time to move on to another entity that
: is more familiar with our unique
: organization. Frank LaNasa stated that
: Peacock has some issues on the website to be
: fixed before moving on. With a fee, they
: will clean up the dog win database from the
: old website, the club database and get the
: Invitational points calculating correctly.
: Upon completion, it is time to take the
: website to another level to better serve the
: organization. Mr. Hansen stated in order to
: get to the next level it’s going to take
: additional funds and yearly maintenance. The
: committee asked for $10,000 going forward
: for the next 12 months, but he stated that
: does not mean that amount would be spent.
: Sean Derrig made the motion to give the
: $10,000, as requested, for website
: improvement. Herb Anderson seconded the
: motion. The motion passed.
: As the first order for new business Sean
: Derrig reported on recovery devices. He
: stated he is pleased with where the AFTCA
: and Garmin are right now. They have some new
: products in the works that will meet the
: AFTCA 12 rule requirements. The AFTCA does
: not endorse any specific collar. He noted
: that the Sport Dog Tek V2L meets the
: requirements necessary for use at field
: trials. Use of the Garmin T-5 was also
: Clarification on cell phone usage at field
: trials was addressed at length. It was noted
: the rule is in place: Cell phones are to be
: turned off while dogs are competing by all
: riding and participating.
: For clarification purposes these two items
: were added:
: Should an emergency call be anticipated, the
: field trial chairman or stake manager should
: be notified so appropriate arrangements can
: be made to receive such a call, in which
: case use of silent or vibrate mode should
: reasonably be permitted. Use of a cell phone
: between braces, breaks, lunch, etc., is
: These simple usage guidelines should be
: communicated to all participants by
: announcements both morning and afternoon,
: posted in the clubhouses where feasible,
: printed in the program, printed in The
: American Field, and posted on the AFTCA
: It was noted that common sense should
: prevail with the use of a cell phone.
: Gary Young addressed the issue of club dues.
: Club dues are not being paid in a timely
: manner. He made a motion that Secretary
: Huffman inform the trustees in their region
: when club dues have not been paid within 30
: days of receiving due notices. The motion
: Advertisement of judges in Amateur
: Championships was presented by Regis Linn.
: His concern was judges should never be noted
: in an amateur championship as “to be
: announced”. It is unacceptable and President
: Crouse encouraged the naming of judges, if
: at all possible, 30 days in advance of the
: trial date. It was accepted by all that
: judges should be announced in every amateur
: trial ad. If a judge advertised for a
: particular trial is unable to keep that
: obligation he or she can be replaced.
: It was also noted that all regional
: championships have to be sanctioned through
: the office of the secretary.
: The following points of emphasis were
: discussed by President Crouse. He spoke in
: regard to the communication issue on judges,
: sanctions, Essential Data forms, etc. He
: stated it is critical to get the information
: to Secretary Huffman and to The American
: Field in a timely manner. He also stressed
: how important it is to make sure a field
: trial chairman’s name is advertised. He or
: she is the named “go to person” if anyone
: needs any information.
: Lastly, President Crouse stressed if a
: complaint is received from a club make sure,
: first and foremost, that the club is in fact
: an AFTCA member club.
: Harold Chadwick addressed a concern by a
: longtime friend Glen Weise. Mr. Chadwick
: stated he was the messenger on this issue
: and Mr. Weise’s concern was judgment of
: all-age and shooting dogs. After discussion,
: it was pointed out “Standards of Field Trial
: Procedure and Judicial Practice” provide
: guidelines for judges and participants in
: judging the aforementioned noted stakes.
: Letters of concern were provided to the
: trustees to review. The first letter noted
: concern about field trial drawings. After
: discussion it was determined that drawings
: should be held at the advertised place and
: time as stated in the running rules.
: The second letter concerned running a brace
: at the National Amateur Quail Championship
: when fog settled in. It was agreed the point
: was well taken; however, the decision on
: running or discontinuing running rests in
: the hands of the judicial panel. Guidelines
: are in place to help in making the decision.
: President Crouse would respond to parties by
: Dr. Hunter Wilcox spoke on the issue of
: Invitational points not being calculated
: throughout the season. The biggest problems
: are the Essential Data forms are not being
: turned in to the office of the secretary in
: a timely manner and in some cases not at
: all. Larron Copeland made the motion that if
: Essential Data forms are not turned into the
: office of the secretary within 30 days of
: completion of the stake that club will lose
: the Invitational points trial for the
: following year and must re-apply with the
: secretary to host another Invitational
: points trial. Ray Black seconded the motion.
: The motion passed.
: Individual membership was addressed by
: Michael Shears. Last year it was voted to
: implement a $20 annual “individual
: membership” fee to participate in AFTCA
: sponsored events by July 1, 2015. David
: Williams then made a motion to amend that
: motion and increase the amount from $20 to
: $25. All were in favor of a $25 annual
: Individual membership fee to participate in
: AFTCA sponsored events excluding youth
: Over the course of the year, the committee
: worked on three different areas: how to
: handle breed championships, change the
: wording of the by-laws, and collect the
: membership fees and have a pay processor to
: handle that.
: The committee recommended Neon, a software
: company that handles non- profit
: organizations. They will help Secretary
: Huffman develop the AFTCA application and
: maintain the database of our individual
: members. Michael Shears made a motion for
: approval for up to $2000 to be available to
: contract with Neon Corporation to handle the
: servicing of individual memberships. Torben
: Hansen seconded Michael Shear’s motion, and
: made the motion to begin to implement this
: individual membership no later than October
: 1. Larron Copeland seconded the motion. The
: goal is to have this in place by the Prairie
: Championships but no later than October 1,
: 2015. Motion passed 19-6.
: Dr. Robert Rankin made a motion to amend the
: by-laws to include “individual membership”
: presented by the committee. Motion seconded
: and approved.
: It was brought to the attention of the
: trustees by Lou Qualtiere from a motion
: passed at last year’s meeting that the
: dollar amount did not have to be indicated
: in the by-laws due to possible changes in
: the future. Dr. Bob Rankin made the motion
: to accept changes in the by-laws as
: recommended to exclude the specific $25 fee.
: The motion passed 18 in favor, 3 against,
: and 3 abstained from voting.
: There being no further business, President
: Crouse adjourned the meeting at 6:25 p.m.
: Open Meeting
: President Crouse called the meeting to order
: at 5:00 p.m., June 27 with a nice crowd in
: As the first item of business, Dorothy Hyder
: and Collier Smith were in attendance to
: present the John S. O’Neall Sr. English
: Setter All-Age Award to Gary Winall for
: Mohawk Mill Jacob. Gary Winall’s setter has
: won this Setter Award three years in a row.
: President Crouse called for a motion to
: dispense with reading the minutes.
: The financial report is generally given by
: John Milton; however, he was not in
: attendance. President Crouse stated
: according to our audits everything is
: consistent and in order. The AFTCA is in
: compliance with it IRS 501c3 status.
: Financial health is good considering the
: market conditions.
: Dr. Hunter Wilcox reported for the 20th
: Century fund, noting that $19,000 was
: awarded to eighteen clubs. Since 2006, he
: highlighted, $199,920 has been awarded to
: member clubs.
: The 20th Century Fund can only award money
: when sufficient funds are available.
: Contributions are tax deductible.
: Fundraising is significant.
: Trustee Tony King and Piper Huffman arranged
: for a “bucket raffle” during the social
: hours before the Purina Awards banquets on
: both Friday and Saturday evenings. Attendees
: were most generous and a total of $4650 was
: raised for the 20th Century Fund between
: both nights.
: The Insurance report was given by Frank
: LaNasa, that five policies are in force, all
: with A-rated carriers. Premiums are up about
: 5% from last year.
: Torben Hansen reported that the website
: progress is coming along. We are not on
: schedule with some issues on the site but we
: are getting there. By next year, the website
: should be in good shape.
: President Jim Crouse recapped the trustees
: Secretary Piper Huffman presented outgoing
: President Jim Crouse a plaque recognizing
: his two-year term of service to the AFTCA.
: Ms. Huffman expressed her appreciation for
: his support and guidance through the
: previous two years.
: Nominating committee Chairman Gary Winall
: presented the following nominees for trustee
: by region. Region 3, Gary Winall; Region 4,
: Jim Crouse; Region 5, Tony King; Region 6,
: David Williams; Region 16, Larron Copeland;
: Region 19, Frank LaNasa. There were no
: nominations from the floor. A motion was
: made and seconded to accept the nominations
: by acclamation.
: President Crouse noted the impact Purina has
: had on the AFTCA and the sport. He
: recognized Bob West of Purina, who was
: retiring June 30, for all his support, time
: and dedication.
: Trustees Meeting
: The slate of new officers was presented by
: the nominating committee. President, Torben
: Hansen; 1st Vice-President, David Williams;
: 2d Vice-President, Rick Stallings, 3d
: Vice-President, Frank LaNasa. All were